Raw

Subject: Big Chief’s monthly settlement can be processed under existing procedures

Big Chief proposes to replace individual delivery-ticket settlements with a monthly electronic file and one prepaid payment. We can accommodate the request if the monthly submission contains the required ticket data and is balanced with the payment before processing.

Big Chief should submit a file containing the parent number, outlet number, ticket number, ticket amount, and delivery date. If it cannot provide the parent and outlet numbers, we can supply them from the customer master file for later submissions.

Big Chief will extract the data from its accounts-payable file in the format accepted by the national-accounts cash-receipt system, send the file to Data Processing, and send the cheque and detailed listing to the lockbox.

Finance will balance the file under the prescribed procedure; the cheque total and file detail must net to zero. Once balanced, the monthly file will run through the national-accounts system, match ticket numbers against statement history, and produce the relevant billing records.