Raw

To: Robert Salton
From: John Jackson
Subject: Big Chief monthly electronic settlement process

Big Chief has requested replacing individual ticket settlements with a monthly electronic file and single payment. Finance reviewed the proposal and defined the operating requirements to implement this change.

Big Chief's monthly electronic settlement proceeds through three sequential stages: supplying complete data, transmitting the file with payment, and reconciling the transaction to generate billing records.

**1. Data Specifications**
*   The file must contain the parent number, outlet number, ticket number, ticket amount, and delivery date.
*   If Big Chief cannot provide the parent and outlet numbers, we will supply these identifiers from the customer master file for inclusion in later submissions.

**2. Transmission Routine**
*   Big Chief will build an extraction program for its accounts-payable file using the format accepted by our national-accounts cash-receipt system.
*   Big Chief must send the file to Data Processing and submit the cheque with a detailed listing to the lockbox.

**3. Reconciliation and Billing**
*   We will balance the file under the prescribed procedure, ensuring the cheque total and file detail net to zero.
*   Once balanced, the file runs through the national-accounts system to match ticket numbers against statement history and produce the relevant billing records.