Raw

To: Robert Salton
From: John Jackson
Subject: We can accommodate Big Chief's monthly file settlement request

Big Chief requested monthly settlement through a computer file and single payment instead of individual tickets. We can implement this with the following three-part process:

**1. File specification:** The file must contain parent number, outlet number, ticket number, amount, and delivery date. If Big Chief cannot provide parent and outlet numbers, Finance will supply them from the customer master file.

**2. Big Chief's submission:** Big Chief will build an extraction program for its accounts-payable system, output the file in our national-accounts cash-receipt format, send the file to Data Processing, and send the cheque with a detailed listing to the lockbox.

**3. Finance's processing:** We will reconcile cheque and file (must net to zero), match ticket numbers against statement history, and generate billing records through the national-accounts system.

We can proceed once Big Chief confirms it can deliver the specified file format.