Raw

To: Robert Salton  
From: John Jackson  
Subject: Approve Big Chief’s monthly electronic settlement process

Approve Big Chief’s request to submit delivery-ticket data electronically and settle through one prepaid monthly payment, subject to the required data and balancing controls.

The process will provide the information needed to process Big Chief’s account correctly:

1. **Each submission will contain the required ticket data.** The file must include the parent number, outlet number, ticket number, ticket amount, and delivery date. If necessary, we can supply the parent and outlet identifiers from the customer master file for later submissions.

2. **Each monthly settlement will reconcile under the established cash-receipt procedure.** Big Chief will send its accounts-payable extract to Data Processing and its cheque with detailed listing to the lockbox; the cheque total and file detail must net to zero.

3. **Each reconciled file will create the required billing records.** The national-accounts system will match ticket numbers against statement history and produce the relevant records.