Meeting Todos

---
name: meeting-todos
description: Use when the user says /meeting-todos, "the meeting is done", "I just had a meeting", "pull the action items", "what did I commit to", or otherwise wants action items from a recent meeting note captured on their to-do list. Also when a meeting note or transcript needs its tasks pulled out. NOT for general task management, journaling, non-meeting notes (use note-todos), or pulling full meeting transcripts.
argument-hint: "[date like 2026-04-09, or meeting title keyword — omit for most recent]"
---

# Meeting → To-Do Extractor

After a meeting, pull action items from the transcript/notes and update your to-do file.

## Trigger

`/meeting-todos` — optionally followed by a meeting title or date, e.g.:
- `/meeting-todos` → uses the most recent meeting note
- `/meeting-todos 2026-04-09` → finds meeting from that date
- `/meeting-todos Team Sync` → finds meeting matching that title

## Step 0 — Locate (or create) the to-do file

**Run this first, before searching for the meeting note.** A fresh-install vault may not have a to-do file yet, and you don't want to do all the extraction work only to discover at Step 5 that there's no destination.

1. **Try the common paths first** (fastest — one `Glob` or `Read` per location, stop on the first hit):
   - `🏠 Home/✅ Get to-do.md` (canonical layout)
   - `Home/✅ Get to-do.md`
   - `✅ Get to-do.md` (vault root)
   - `Home/TODO.md` / `TODO.md` / `tasks.md`
2. **If none of those exist**, read the user's vault `CLAUDE.md` for a vault-map / to-do location hint. If the hint resolves to an existing file, use it and proceed to Step 1.
3. **If still nothing**, ASK the user before creating anything:
   > I don't see a to-do file in your vault. Want me to create `🏠 Home/✅ Get to-do.md` with a basic structure (frontmatter + Inbox section) so the meeting items have somewhere to land? You can move or rename it later.
4. **On yes**, create the file with this canonical structure (replace `YYYY-MM-DD` with today's date in both places):
   ```markdown
   ---
   type: todo
   created: YYYY-MM-DD
   updated: YYYY-MM-DD
   ---

   # To-do

   ## Inbox
   ```
   Tell the user where you put it, then proceed to Step 1.
5. **On no**, stop here. Don't extract action items from a meeting you can't file anywhere; that's silent-no-op territory. Tell the user `/meeting-todos` needs a destination file and ask them to create one (or point you at where their tasks live) before re-running.

Cache the resolved to-do path mentally for Step 5 — don't re-search the filesystem there.

## Step 1 — Find the meeting note

Check these locations for the most recent (or matching) meeting note:
- `$AI_BRAIN_MEETING_NOTES_DIR` if it is set — a colon-separated list of folder
  names the user has already told the substrate about. When it is set it is
  AUTHORITATIVE: `scripts/write-hook.sh` matches on exactly these and ignores the
  English defaults, so honoring it here keeps the two halves of the cascade
  pointed at the same folder.
- `[VAULT]/Meeting Notes/` or `[VAULT]/Meeting-Notes/` (the English defaults)
- The same folder in the user's own language — `Reuniones/`, `Réunions/`,
  `会議/`. Do NOT search only the English names: a Spanish or French vault keeps
  meetings under its own word, and matching English-only is a silent no-op that
  looks identical to "you have no meetings".
- Any team vault meeting notes folder if configured

If the user specified a date or title, find the matching file. If no argument, use the most recently modified file.

Tell the user which file you found before proceeding.

## Step 2 — Read the meeting

Read the full meeting note. It may contain:
- A **Notes** or **Summary** section (structured — prioritize this)
- A **Transcript** section (raw — extract from this if no summary)

## Step 3 — Extract action items

From the content, identify:

**Your tasks** — anything where:
- You were directly assigned ("You will...", "I'll...", your name + action)
- You volunteered ("I'm thinking...", "let me...")
- It requires your decision or follow-up ("we need to define X" where you're the one with context)
- You said you'd research or provide something

Commitment cues are language-specific, so listen for them in the language actually spoken. Spanish first-person commitments read as "me toca...", "voy a...", "yo lo hago", "yo me encargo", "quedo de...". A transcript can be bilingual within one sentence; catch the cue in whichever language it appears.

**Others' tasks** — anything assigned to someone else — list these separately for visibility but DO NOT add to your to-do.

**Decisions pending** — anything that was left unresolved and needs a meeting or decision soon.

## Step 4 — Confirm before writing

Show the user a preview:

```
## From: [Meeting Name] — [Date]

### Your action items (going to to-do):
- [ ] [task 1]
- [ ] [task 2]

### Others' tasks (not going to to-do — just FYI):
- [Name]: [task]

### Open questions / decisions pending:
- [item]

Shall I add these to your to-do? (yes/no, or edit first)
```

Wait for confirmation before writing.

## Step 5 — Update to-do

Use the to-do file path resolved (or created) in Step 0. Do NOT re-search the filesystem — you already did that.

Rules:
- Read the file first to understand current structure
- Add a new section or append to the most relevant existing section
- Use this format for the new items:

```markdown
## 📋 From [Meeting Name] — [Date]

- [ ] [task 1]
- [ ] [task 2]
```

Place it after `## 🔥 Urgent / Active` if the tasks are urgent, or at the bottom if they're not.

- Do NOT duplicate tasks already in the file
- Do NOT delete or reorder existing tasks
- Update the `updated:` field in frontmatter to today's date if it exists

## Step 6 — Save meeting summary (optional)

If the meeting note did NOT already have a structured summary, add one at the top of the meeting file (above the Transcript section):

```markdown
## Summary

**Date:** [date]
**Attendees:** [names]
**Key decisions:** [bullet points]
**Your action items:** [bullet points]
**Others' action items:** [bullet points]
**Next steps:** [bullet points]
```

Ask the user if they want this added before writing.

## Rules

- Always confirm before writing to to-do
- Transcripts in any language are fine — extract in the language of the meeting, or match the user's preference
- Be specific: "Research optimal response time for our target market" not "Do research"
- Include context in the task where helpful: "Discuss referral API payload with John (what data to send when hotel can't take event)"
- If a meeting had no clear action items, say so — don't invent tasks
- **NEVER fail silently.** If the meeting file doesn't exist or can't be read, tell the user immediately