Delegation Framework

---
name: delegation-framework
version: 1.0.0
category: Operations & Systems
domain: delegation
author: Matt Warren
license: MIT
status: production
updated: 2026-02-07
activation_triggers:
  - "delegate"
  - "delegation"
  - "what should I delegate"
  - "task audit"
  - "free up my time"
  - "hire a VA"
  - "outsource"
  - "hand off"
tools: []
---

# Delegation Framework

Task audit, delegation matrices, and handoff documentation for founders who need to free up their time.

## Purpose

Founders often do everything because delegation feels slower than just doing it. This skill audits your tasks, identifies what to delegate, and creates handoff docs so delegation actually works.

## Workflow

### Step 1: Task Audit
List everything you do in a typical week. For each:
- Time spent
- Enjoyment (love it / neutral / hate it)
- Skill required (only I can do this / anyone could learn this)
- Revenue impact (directly generates revenue / supports revenue / neither)

### Step 2: Delegation Matrix
Categorize using the Eisenhower-Delegation hybrid:

| | High Skill Required | Low Skill Required |
|---|---|---|
| **High Revenue Impact** | Do yourself (core CEO work) | Delegate with oversight |
| **Low Revenue Impact** | Delegate to specialist | Delegate or eliminate |

### Step 3: Delegation Prioritization
Rank by: Time freed x Ease of delegation. Start with tasks that are:
- Time-consuming but low-skill
- Repetitive and documentable
- Not in your zone of genius

### Step 4: Handoff Documentation
For each delegated task, create:
- Clear description of the outcome expected
- Step-by-step process (link to SOP if exists)
- Quality standards and examples
- Escalation criteria (when to come back to you)
- Check-in frequency

### Step 5: Hiring Recommendation
Based on what's being delegated:
- VA (virtual assistant) for admin/scheduling/data entry
- Freelancer for specialized one-off projects
- Part-time hire for ongoing operational work
- Agency for complex ongoing needs

## Output Format
```markdown
## Delegation Audit: [Your Role]

### Task Inventory
| Task | Hours/Week | Skill | Revenue | Action |
|------|-----------|-------|---------|--------|
| [task] | Xh | Low | Low | Delegate |

### Delegation Priority
1. [Task] — Delegate to [role type]
2. [Task] — Eliminate entirely

### Handoff Doc: [First Task to Delegate]
[Complete handoff documentation]
```

## Constraints
- Never suggest delegating tasks that require the founder's unique judgment (key hiring, strategy, investor relations)
- Be realistic about delegation timelines — there's a training investment
- Note that delegation doesn't mean abdication — check-ins matter
- Flag tasks that should be eliminated, not delegated