Radiography Case Conference Notes

---
name: radiography-case-conference-notes
description: |
  Prepare for, contribute to and record case conferences and multi-professional meetings.
  TRIGGERS - Use when a diagnostic radiographer needs a case conference & meeting notes for patients attending for medical imaging in an imaging department.
category: Radiography
license: MIT
version: 1.0
---
# Case Conference & Meeting Notes — Radiography

Prepare for, contribute to and record case conferences and multi-professional meetings. The deliverable is meeting preparation notes and a decision-focused record of outcomes.
This skill is written for a diagnostic radiographer working with patients attending for medical imaging in an imaging department.

## When to use
- You are a diagnostic radiographer preparing, delivering or reviewing this part of your work in an imaging department.
- You need a defensible, repeatable approach that produces meeting preparation notes and a decision-focused record of outcomes.
- A colleague, auditor or client asks how this was done and what evidence supports it.

## Key Concepts
| Term | Meaning |
|------|---------|
| Justification | confirming an examination's benefit outweighs its radiation risk |
| Reject analysis | reviewing why images were repeated |
| ALARP | radiation dose kept as low as reasonably practicable |

## Workflow
1. **Step 1** - Prepare a one-page brief from examination requests: current position, key evidence, the questions the meeting must answer
2. **Step 2** - Present your contribution concisely, leading with the position on examination waiting times and any live concerns about excess radiation dose
3. **Step 3** - Listen for information that changes the picture; update your understanding rather than defending a position
4. **Step 4** - Record decisions, actions, owners and deadlines during the meeting — not from memory afterwards
5. **Step 5** - Circulate the record promptly to attendees in an imaging department, correct errors fast, and file it with the main record

## Profession-Specific Components
| Component | Details for Radiography |
|-----------|-------------------------------|
| Core documentation | examination requests; dose records; image quality assessments; incident reports |
| Core tools & equipment | X-ray systems; CT and MRI scanners; image processing workstations; protective equipment |
| People involved | patients attending for medical imaging; the diagnostic radiographer; colleagues and other services in an imaging department |
| Primary record | examination requests — keep it current, dated and attributable |

## Output Format
**Context:** [Situation in an imaging department] | **Objective:** [What this must achieve] | **Audience:** [patients attending for medical imaging and other stakeholders]

The finished output is meeting preparation notes and a decision-focused record of outcomes, structured as:
1. Summary of position and evidence
2. Detail, following the workflow above
3. Decisions, actions, owners and dates
4. Review point and escalation route

### Action Plan
1. **Immediate:** Confirm scope, consent and the evidence available in examination requests.
2. **Short-term:** Complete the workflow steps and record outcomes against examination waiting times.
3. **Medium-term:** Review results, close actions, and update local procedures in an imaging department.

## Success Metrics
| Metric | Target | Method |
|--------|--------|--------|
| examination waiting times | Agree a local target and track the trend | Measured from examination requests and reviewed on a set cycle |
| image reject rate | Agree a local target and track the trend | Measured from examination requests and reviewed on a set cycle |
| dose compliance | Agree a local target and track the trend | Measured from examination requests and reviewed on a set cycle |
| report availability times | Agree a local target and track the trend | Measured from examination requests and reviewed on a set cycle |

## Guardrails & Quality Checks
- Never let this happen: excess radiation dose.
- Never let this happen: wrong patient imaged.
- Never let this happen: missed pregnancy checks.
- Work only within the competence and authority of a diagnostic radiographer; escalate or refer anything beyond it.
- Record facts and observations, not speculation, and keep records confidential to an imaging department's rules.
- Verify names, dates, figures and measurements twice before anything is issued or signed off.
- Use only real, verified information from the case in hand — never invent results, credentials or evidence.

## Example (illustrative)
A diagnostic radiographer in an imaging department applies this workflow for patients attending for medical imaging: they open
examination requests, work through the five steps using X-ray systems, and close by recording
the outcome against examination waiting times and agreeing the next review date. (Illustrative example only —
replace with the real details of the case in hand.)