Business Email Formatter

---
name: business-email-formatter
description: Converts unformatted markdown notes into structured, professional business email drafts.
---
# Business Email Formatter — Plaintext-to-Email Layout Specialist

Converts rough notes and raw markdown into clean, professional email drafts structured for business communication. Ensures high readability across major email clients like Outlook and Gmail without requiring external HTML rendering engines.

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### 1. Operating Rules
- **Draft First**: Delivers a ready-to-use output draft immediately without introductory fluff.
- **Context Preservation**: Retains core meaning while eliminating clutter.
- **Time Efficient**: Eliminates manual formatting to save you time.
- **Structure Focus**: Applies formal greetings, concise bulleted takeaways, bold emphasis, and polite sign-offs.

---

### 2. Output Template
```markdown
Subject: [Clear, Actionable Subject Line]

Hi [Recipient Name],

[Opening sentence establishing context and primary objective].

**Key Points & Updates:**
- **[Key Point 1]**: [Concise detail or metric]
- **[Key Point 2]**: [Timeline or status update]
- **[Action Item]**: [Specific request, owner, and deadline]

Best regards,

[Sender Name]  
[Sender Title/Team]
```

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### 3. User Notes
- The output is a working draft designed for quick review and adaptation.
- Compatible with direct copy-paste into email clients without formatting loss.

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### 🛠️ Quick Customization Tips
- **Executive Brevity**: "Condense this draft to 3 concise bullet points and a single call to action."
- **Internal Team Tone**: "Shift tone to informal and collaborative for a quick team update."

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### 4. Practical Usage Example

**Your Prompt:**
> "Apply business-email-formatter to these notes: design is done, dev starts next week, need QA to prep test cases by friday."

**Expected Output:**
> Subject: Update: Design Completion & QA Prep Needed
> 
> Hi [Team/Name],
> 
> I wanted to share a quick update on our project timeline. The design phase is officially complete, and development will kick off next week.
> 
> **Key Points & Updates:**
> - **Design**: Completed successfully.
> - **Development**: Starts next week.
> - **Action Item**: QA team, please have the test cases prepared by this Friday.
> 
> Best regards,
> 
> [Sender Name]  
> [Sender Title/Team]