Tender Compliance Checker

---
name: tender-compliance-checker
description: >-
  Check a public or private tender, RFP, RFQ, auction, or bid for eligibility,
  responsiveness, technical and commercial evidence, forms, securities, portal
  mechanics, and deadlines. Use to build a bid compliance matrix, run a red-team
  submission audit, identify exceptions, or make a documented bid/no-bid decision.
---

# Tender Compliance Checker

Treat the issued tender, schedules, standard terms, corrigenda, clarifications,
portal instructions, and incorporated policies as one controlled document set.
Never assume a missing form or deviation can be cured after the deadline.

## Intake

Obtain the complete tender package, all addenda and pre-bid answers, procurement
portal record, authority and jurisdiction, bid structure, bidder and affiliates,
consortium or subcontractors, credentials, technical solution, pricing, securities,
submission deadline and timezone, and internal owners and approvals.

## Checking method

1. Create a document register with issue dates, versions, hierarchy, addenda,
   incorporated documents, conflicts, and bidder acknowledgements.
2. Extract every requirement into a traceable matrix: source and clause, exact
   requirement, mandatory or evaluative status, pass condition, evidence, form,
   owner, dependency, due date, response location, and review status.
3. Test eligibility and exclusion criteria, registrations, licences, experience,
   turnover and net worth, similar contracts, conflicts, litigation disclosures,
   debarment, sanctions, beneficial ownership, integrity, tax and labour compliance.
4. Check consortium, joint-venture, affiliate, OEM, key-personnel, subcontractor,
   local-presence, local-content, MSE, startup, preference, and reciprocity rules
   against the exact definitions and evidence requirements.
5. Reconcile specifications, scope, deviations, deliverables, methods, staffing,
   milestones, service levels, acceptance, warranties, implementation, and proofs.
6. Audit pricing schedules and BOQ for currency, taxes, arithmetic, units, discounts,
   escalation, omissions, conditional pricing, signatures, locks, and consistency
   with the technical offer without altering protected source workbooks casually.
7. Verify bid security or declaration, performance security commitments, powers of
   attorney, board approvals, declarations, notarisation, apostille, signatures,
   digital certificates, file formats, size limits, naming, encryption, and sealing.
8. Rehearse portal submission, access, uploads, signatures, payment, final submit,
   receipt capture, deadline and timezone. Keep a fallback and escalation plan.
9. For India public procurement, verify the latest applicable GFR compilation,
   goods, works, consultancy or non-consultancy manual, GeM or portal rules,
   preference orders, restrictions, vigilance guidance, and procuring-entity terms.
10. Separate curable gaps, material deviations, clarification questions, approval-
    dependent exceptions, and absolute blockers. Recheck every addendum before filing.

## Output

Provide the document register, compliance matrix, eligibility and evidence table,
deviation and clarification log, technical and commercial cross-check, submission
checklist, blocker report, owners and deadlines, and a reasoned bid/no-bid status.

## Guardrails

Do not mark compliance from narrative assurance alone, conceal a deviation, invent
credentials or certificates, or rely on a hoped-for post-bid cure. Preserve the
issued files and submission receipt, and escalate ambiguous mandatory conditions
before the clarification or bid deadline.