Reconcile Subcontractor Delivery To Obligations

---
name: reconcile-subcontractor-delivery-to-obligations
description: Compare subcontractor deliverables with versioned obligations and acceptance evidence. Use when a status report says complete but contractual proof is incomplete.
---

# Reconcile subcontractor delivery to obligations

## When to use

Use for one subcontractor, agreement version and reporting cutoff. Evaluate evidence for obligations; do not accept work or change commercial terms.

## Inputs

- Executed agreement and approved changes, named deliverables, due dates, acceptance criteria and party responsibilities.
- Submitted artifacts, inspection or test results, acceptance decisions, issue records and the cutoff time.
- Supplied waiver and cure rules, including who may approve them.

## Procedure

1. Build an obligation register from the effective agreement. Separate deliverables, process duties, dates and optional promises; preserve each clause reference.
2. Map each submitted artifact to an obligation and verify identity, revision, recipient and evidence date. A vendor status statement is a claim, not an acceptance decision.
3. Apply each explicit acceptance criterion to the artifact or test evidence. Distinguish submitted, inspected, accepted, rejected and undecided.
4. Show overdue or disputed obligations against the agreed timing rule. Keep an unapproved change request outside the active obligations.
5. Prepare a gap packet naming evidence needed, responsible party and authorized decision maker, without asserting breach or payment consequences beyond the supplied agreement.

## Completion check

Return obligation-to-evidence links, effective agreement version, accepted and open states, unresolved changes, timing basis and next decision owner. Every complete state needs its matching acceptance evidence.

## Known-wrong case and stop

A subcontractor uploads a test report but the agreement requires a signed inspection result; marking the deliverable accepted from the upload alone is wrong. Hold legal or payment conclusions when the agreement, amendment status or acceptance authority is unclear. Do not approve, reject, pay or notify the subcontractor.