Claude Skills by polar-bear-org

Writes a Leave Policy covering holiday and PTO (accrual, carry-over, payout on leaving) and sick, parental, bereavement and carer leave, with statutory floors flagged for an adviser and a named owner for every enhancement. Use for "run hr-leave-policy", "write a leave policy", "PTO policy", "holiday policy", "how does PTO accrual work", "bereavement leave policy", "PTO payout when someone leaves", "parental leave policy", part of the AI for HR Pack by Polar Bear.

Builds an Offboarding Checklist from notice to last day and after, with final pay and PTO questions for payroll and an adviser, access removal by system with an owner, equipment, records retention and the leaver's own copy. Use for "run hr-offboarding-checklist", "offboarding checklist", "someone resigned what now", "leaver checklist", "remove access for a leaver", "final pay questions", "last day steps", part of the AI for HR Pack by Polar Bear.

Drafts an Offer Letter from terms a named person approved, with a clause list for adviser review and a check against what the contract says. Use for "run hr-offer-letter", "write an offer letter", "offer letter template", "draft the job offer", "offer has to go tonight", "check the offer against the contract", "offer letter clauses", "employment offer", part of the AI for HR Pack by Polar Bear.

Builds an Onboarding Checklist from before day one to day 90 in four blocks (compliance, clarification, culture, connection), with an owner and date per item and the new starter's own copy. Use for "run hr-onboarding-checklist", "onboarding checklist", "new starter checklist", "new hire onboarding plan", "first 90 days", "onboarding is just paperwork", "day one checklist", "new employee onboarding", part of the AI for HR Pack by Polar Bear.

Runs an aggregate pay equity audit comparing pay for equal work by level and group, with gender pay gap figures where required, small groups suppressed, each gap turned into a question a named person must explain, and an action plan. Use for "run hr-pay-equity-audit", "equal pay audit", "pay equity analysis", "gender pay gap calculation", "check pay for equal work", "are we paying fairly", "pay gap report", part of the AI for HR Pack by Polar Bear.

Drafts a passable Performance Improvement Plan with the specific gap and dated examples, SMART expectations, the support offered, review points and the possible outcomes, after a pre-check of who decided a PIP is warranted. Use for "run hr-performance-improvement-plan", "write a PIP", "performance improvement plan", "how to write a performance improvement plan", "PIP template", "put someone on a PIP", "our PIPs never work", "set PIP check-ins", part of the AI for HR Pack by Polar Bear.

Drafts an HR Policy FAQ for HR to review, answering staff questions only from your approved handbook text with the clause quoted, saying "our policy does not cover this" when it does not, routing medical, legal and personal questions to a person, and keeping no record of who asked. Use for "run hr-policy-faq", "answer staff questions from our handbook", "what does our policy say", "handbook FAQ", "policy questions I keep answering", "is this covered by our handbook", "draft answers to employe...

Writes one HR Policy at a time from your own facts, in plain language, with scope, owner, version and review date, a section on how managers apply it, and adviser questions for every clause with a legal effect. Use for "run hr-policy", "write an HR policy", "rewrite this policy in plain language", "draft our remote work policy", "policy nobody can administer", "policy template with owner and review date", "turn our rules into a policy", "HR policy draft for legal review", part of the AI for H...

Builds a Probation Review Plan with expectations agreed at the start, review meeting dates, a short review form for the manager, extension rules and outcome letters drafted only after the manager decides. Use for "run hr-probation-review", "probation review", "probation period review form", "extend probation", "probation end date", "probation meeting", "probation outcome letter", "passed probation letter", part of the AI for HR Pack by Polar Bear.

Builds an HR RACI Matrix that shows who owns what across HR, managers, employees, payroll, legal and leaders, with "manager first" rules, an escalation line and a must-do list leadership signs. Use for "run hr-raci-matrix", "who owns what in HR", "managers send everything to HR", "HR RACI", "I am the whole HR department", "manager first rules", "HR responsibilities matrix", "stop HR absorbing everything", part of the AI for HR Pack by Polar Bear.

Builds salary bands per level (minimum, midpoint, maximum, range spread) from market data you supply, the rules for offers, moves within a band, interim cover and rehires, and a band letter for sharing. Use for "run hr-salary-bands", "build salary bands", "pay bands per level", "salary range structure", "set pay ranges", "rehire offer above the band", "band rules for offers", part of the AI for HR Pack by Polar Bear.

Builds a Stay Interview Guide with a short question set, an opening and closing script for the manager, a stay plan per person that the manager owns, and a team-level theme read. Use for "run hr-stay-interview", "stay interview questions", "why do people stay", "stay interview template", "exit interviews come too late", "retention conversation with my team", "stay plan", "manager script for stay interviews", part of the AI for HR Pack by Polar Bear.

Prepares a Termination Meeting Plan and Letter for a dismissal a named person has already decided (who is in the room, the one stated reason, a script and what not to say), the letter itself, and the final pay and benefits questions for payroll and an adviser. Use for "run hr-termination-letter", "termination letter", "dismissal letter", "termination meeting script", "how to run a termination meeting", "letter of termination of employment", "what to say when firing someone", part of the AI fo...

Plans a workplace investigation with terms of reference, an investigator conflict check, interview order and questions, an evidence log and a confidentiality script. Use for "run hr-workplace-investigation", "plan an investigation", "workplace investigation plan", "investigation into a manager", "complaint about the CEO", "interview questions for witnesses", "terms of reference for an investigation", "should we reopen the investigation", part of the AI for HR Pack by Polar Bear.

Drafts the Disciplinary Letters for one case (hearing invitation, written warning or outcome letter, appeal invitation and appeal outcome), each only from recorded facts and a decision a named person has made. Use for "run hr-written-warning", "written warning letter", "disciplinary hearing invitation", "outcome letter", "final written warning", "appeal outcome letter", "write someone up", "disciplinary action form", part of the AI for HR Pack by Polar Bear.

Drafts a team AI playbook with agreed uses, a never-put-in list, review rules, whose name is on the work and a review date, made with the team. Use for "run mgr-ai-team-playbook", "team rules for using AI", "AI usage guidelines for my team", "leadership wants us using AI", "AI working agreement", "what can we put into AI tools", "juniors ship AI work they cannot explain", part of the AI for Managers Pack by Polar Bear.

Builds a team capacity plan with an inventory of the team's work, the hours really available, a stop, delay or ask list and a one-page case for leadership. Use for "run mgr-capacity-check", "my team is overloaded", "team capacity planning", "we have too much work and not enough people", "build a case for more headcount", "what should my team stop doing", "workload is killing the team", part of the AI for Managers Pack by Polar Bear.

Builds a career conversation guide with past, present and future questions, what energises and drains the person, an honest view of the next level against published expectations, and an options map. Use for "run mgr-career-conversation", "career conversation with my report", "my report keeps missing promotion", "they want the next level now", "career development questions", "talk about their growth", "what is next for my report", part of the AI for Managers Pack by Polar Bear.

Drafts a Change Announcement for a decision you did not make, with what is decided and why, what is not decided, what changes for whom, an FAQ, what you cannot answer yet, and a 1:1 follow-up plan. Use for "run mgr-change-announcement", "announce a change to my team", "deliver a decision I disagree with", "tell my team about the reorg", "return to office announcement", "change FAQ for my team", "how do I communicate this change", part of the AI for Managers Pack by Polar Bear.

Builds a conflict resolution plan for two people who cannot work together, with an issue map, each side's interests behind their positions, options, agreed behaviours and a review date. Use for "run mgr-conflict-resolution", "two people on my team cannot work together", "resolve conflict between employees", "team conflict plan", "a strong performer is hurting the team", "mediate between two reports", "interests not positions", part of the AI for Managers Pack by Polar Bear.

Builds a cross-training plan listing critical tasks, who can cover each today, learning pairs, what to document and by whom, and the dates. Use for "run mgr-cross-training-plan", "cross-training plan", "single point of failure", "the team falls apart when one person is away", "knowledge held by one person", "backup cover plan", "knowledge transfer plan", part of the AI for Managers Pack by Polar Bear.

Sets up a DACI Decision with one driver, one approver, contributors and informed, the options with trade-offs and a decision date, then writes the decision record. Use for "run mgr-daci-decision", "DACI", "who decides this", "decision keeps stalling", "decision record", "decisions made above my head", "set up decision roles", "we can't agree who approves", part of the AI for Managers Pack by Polar Bear.

Writes a delegation handoff note for one piece of work, setting the outcome, why it matters, limits, the agreed level of authority, check-in dates and what done looks like. Use for "run mgr-delegation-handoff", "delegation handoff", "delegation brief", "how to delegate this task", "hand this over properly", "work keeps coming back to me", "delegate without micromanaging", part of the AI for Managers Pack by Polar Bear.

Maps your recurring decision areas to seven levels of delegation and produces the delegation board plus a short message announcing the changes to your team. Use for "run mgr-delegation-levels", "levels of delegation", "delegation board", "delegation matrix", "people ask my approval for everything", "I am still doing the work myself", "how much should I delegate", "stop being the bottleneck", part of the AI for Managers Pack by Polar Bear.

Prepares one difficult conversation with a report, producing a prep sheet with a one-line purpose, dated facts and the first two sentences, likely reactions with replies, and the follow-up note you send afterwards. Use for "run mgr-difficult-conversation-prep", "prepare a difficult conversation", "how do I tell my report", "conversation I keep putting off", "how to start a hard conversation", "script for a tough talk with an employee", "what do I say when they get upset", "write the follow-up...

Sorts your week into an Eisenhower matrix of do, schedule, delegate and drop, with three priorities and a say-no list with the words to use. Use for "run mgr-eisenhower-matrix", "everything feels urgent", "I am running on empty", "prioritise my week", "urgent vs important", "help me say no", "too many things on my plate as a manager", part of the AI for Managers Pack by Polar Bear.

Prepares a GROW coaching conversation on one topic the person chose, with goal, reality, options and will questions, a notes page shared with them, and their own next step in their words. Use for "run mgr-grow-coaching", "coach instead of tell", "I keep giving answers in 1:1s", "GROW model questions", "coaching questions for my report", "help my report solve it themselves", "prepare a coaching conversation", part of the AI for Managers Pack by Polar Bear.

Turns a career conversation into an individual development plan the person drafts and owns, with one or two development goals, on-the-job experiences, learning, manager support and review dates. Use for "run mgr-individual-development-plan", "individual development plan", "IDP for my report", "career development plan", "turn our career talk into a plan", "development goals for my team member", "growth plan that actually happens", part of the AI for Managers Pack by Polar Bear.

Writes a Manager README covering how I work, what I expect, how to disagree with me, how to reach me and what I am still learning, shared as a draft the team can correct. Use for "run mgr-manager-readme", "manager readme", "how I work document", "user manual for my team", "introduce myself to my new team", "I inherited a team", "reset with my former peers", "how to work with me doc", part of the AI for Managers Pack by Polar Bear.

Writes a one-page Managing Up Brief to your own manager in SBAR form, with situation, background, assessment and recommendation, two or three options with trade-offs, and the ask with who decides by when. Use for "run mgr-managing-up-brief", "brief my boss", "escalate this to my manager", "managing up", "I need my director to decide", "write an SBAR", "how do I push back on leadership", "caught between leadership and my team", part of the AI for Managers Pack by Polar Bear.

Builds a New Manager 30-60-90 Day Plan with a listening plan, a map of the team's work, first decisions and early wins, and a 90-day check with your own manager. Use for "run mgr-new-manager-plan", "first 90 days as a manager", "30-60-90 day plan for a new manager", "I just got promoted to manager", "taking over a new team", "first time manager plan", "where do I start as a new manager", "promoted with no training", part of the AI for Managers Pack by Polar Bear.

Builds a One-on-One Agenda, starting with a first 1:1 question set and how-we-work agreement, then a report-owned recurring agenda, a question bank by situation, and shared notes with actions. Use for "run mgr-one-on-one-agenda", "one on one meeting agenda", "first 1:1 with a new report", "one on one meeting questions", "1:1 template", "managing my former peers", "my 1:1s are just status updates", "what to talk about in 1:1s", part of the AI for Managers Pack by Polar Bear.

Drafts a performance improvement plan framed as support, with the expected standard, the observed gap as dated facts, a space for the person's side, the support offered with review dates, and questions for HR and an adviser. Use for "run mgr-performance-improvement-plan", "write a PIP", "performance improvement plan", "underperforming employee plan", "fair path for a report who is not doing the job", "performance support plan", "document a performance gap", part of the AI for Managers Pack by...

Prepares an anonymous team psychological safety check with questions adapted from Edmondson's measure, a discussion guide and one team experiment, reported at team level only. Use for "run mgr-psychological-safety-check", "people stopped speaking up", "my team talks about me but not to me", "psychological safety survey", "is my team safe to speak up", "quiet team in meetings", part of the AI for Managers Pack by Polar Bear.

Builds a RACI matrix of your team's recurring tasks against roles, with exactly one Accountable per row, and flags gaps and pile-ups of work. Use for "run mgr-raci-matrix", "RACI matrix", "RACI chart", "who owns what", "responsibility assignment matrix", "work keeps landing back on me", "roles and responsibilities", part of the AI for Managers Pack by Polar Bear.

Writes a specific recognition note naming what someone did and its impact, a choice of where to share it that matches their preference, and a private team-wide list of dates so nobody is forgotten. Use for "run mgr-recognition-note", "write a thank-you note to my report", "employee recognition message", "positive feedback example", "recognise my team member", "shout-out for my team", "my team feels unseen", part of the AI for Managers Pack by Polar Bear.

Plans a supportive return-to-work conversation with a welcome plan, open questions, support and adjustments to consider, what stays confidential, and the note the person agrees to. Use for "run mgr-return-to-work-conversation", "return to work meeting", "someone is back after sick leave", "welcome back after absence", "a report is struggling with things outside work", "back to work interview questions", "phased return conversation", part of the AI for Managers Pack by Polar Bear.

Turns one piece of feedback into a script with situation, behaviour and impact statements, an intent question, one request for next time and a do-not-say list. Use for "run mgr-sbi-feedback", "how to give constructive feedback", "SBI feedback", "rewrite my feedback", "feedback without sounding harsh", "they only heard the criticism", "give positive feedback that is specific", "situation behaviour impact", part of the AI for Managers Pack by Polar Bear.

Plans a Skip-Level Meeting in either direction, with an agenda, a question set, a way to share themes without naming anyone, and a dated follow-up. Use for "run mgr-skip-level-meeting", "skip-level meeting", "skip level agenda", "meeting with my boss's boss", "questions for a skip-level", "my director wants to meet my team", "prepare for a skip-level", part of the AI for Managers Pack by Polar Bear.

Rewrites vague expectations for one person as SMART goals (specific, measurable, assignable, realistic, time-related), linked to team OKRs, with agreed check dates. Use for "run mgr-smart-goals", "write SMART goals", "make these goals SMART", "set clear expectations for my report", "my report does not know what I expect", "goals for a new team member", "turn this key result into individual goals", part of the AI for Managers Pack by Polar Bear.

Prepares a stay interview with a question set on what keeps someone here, a listening notes page in their words, and a stay plan of actions the manager owns with dates. Use for "run mgr-stay-interview", "stay interview", "stay interview questions", "why do my good people leave", "keep my best people", "retention conversation", "I did not see the resignation coming", part of the AI for Managers Pack by Polar Bear.

Drafts a one-page team charter that states the team's purpose, scope, who it serves, roles and decision rights, with a review date. Use for "run mgr-team-charter", "write a team charter", "what is my team for", "nobody knows what good looks like", "define our team's scope", "who decides what on my team", "team purpose statement", "roles and responsibilities for my team", part of the AI for Managers Pack by Polar Bear.

Builds a decision-led team meeting agenda with a one-line purpose, typed and timed items, the decisions needed with who decides, and a running action log. Use for "run mgr-team-meeting-agenda", "team meeting agenda", "our team meeting is pointless", "weekly team meeting template", "stop my team meeting being a monologue", "what should we cover in the team meeting", "action log for the team meeting", part of the AI for Managers Pack by Polar Bear.

Writes one to three team objectives with measurable key results, an owner for each key result and a check-in rhythm, graded as work and never tied to individual ratings. Use for "run mgr-team-okrs", "write our team OKRs", "set team objectives", "turn this plan into key results", "my team works hard on the wrong things", "fix these OKRs", "outcome not output key results", "quarterly goals for my team", part of the AI for Managers Pack by Polar Bear.

Plans and writes up a team retrospective with a facilitation plan, Start, Stop, Continue or 4Ls prompts, unattributed themes, owned actions and the check for next time. Use for "run mgr-team-retrospective", "team retrospective", "retro agenda", "start stop continue", "4Ls retro", "the same problems keep coming back", "turn retro notes into actions", part of the AI for Managers Pack by Polar Bear.

Facilitates and writes up a team's working agreements covering channels, hours and response times, meeting norms, the escalation path and a review date. Use for "run mgr-working-agreements", "working agreements", "team norms", "how we work together", "team ground rules", "agree response times with my team", "every clash on my team is personal", part of the AI for Managers Pack by Polar Bear.

Maps the beliefs behind a product idea as desirability, feasibility and viability assumptions, plots them by importance and evidence, and picks the riskiest three with a test type each. Use for "run pm-assumption-mapping", "assumption mapping", "what are we assuming", "riskiest assumption", "de-risk this idea", "what should we test first", "leap of faith assumptions", "we are about to build on a hunch", part of the AI for Product Management Pack by Polar Bear.

Builds a Competitive Landscape Brief with a sourced landscape table, win / loss themes from buyer interviews, where you differ and what not to copy. Use for "run pm-competitive-analysis", "competitive analysis", "competitor landscape", "the competitor has it", "win loss analysis", "why did we lose that deal", "battlecard facts for sales", "should we copy this feature", part of the AI for Product Management Pack by Polar Bear.

Builds a cost of delay sheet for contested, time-sensitive requests, with an urgency profile per item, a CD3 order, "yes, if" options that show what drops, and a reply to the person asking. Use for "run pm-cost-of-delay", "everything is urgent", "cost of delay", "CD3", "WSJF", "how do I say no to my boss", "yes, if trade-off", "what drops if we take this on", part of the AI for Product Management Pack by Polar Bear.

Writes a story-based customer interview guide timed to your slot, with screener lines, questions anchored in one past instance, probes, a consent note and a note-taking template. Use for "run pm-customer-interview-guide", "customer interview guide", "interview questions for users", "prep my customer call", "discovery interview script", "what should I ask customers", "30 minutes with a customer", "avoid leading questions", part of the AI for Product Management Pack by Polar Bear.