Raw

MEMORANDUM

TO: Robert Salton
FROM: John Jackson
SUBJECT: Big Chief Monthly Settlement Implementation

Big Chief has requested to replace individual ticket settlements with a monthly computer file and a single prepaid payment. To implement this arrangement, we must define the data requirements, establish a submission and balancing workflow, and execute the automated billing cycle.

**1. Data Preparation**
*   The monthly file must contain the parent number, outlet number, ticket number, ticket amount, and delivery date.
*   If Big Chief cannot provide the parent and outlet numbers, we will supply these identifiers from the customer master file for inclusion in future submissions.

**2. Submission and Balancing**
*   Big Chief will develop an extraction program from its accounts-payable file to generate the file in the format accepted by our national-accounts cash-receipt system.
*   Big Chief will transmit the file to Data Processing and deliver the cheque, accompanied by a detailed listing, to the lockbox.
*   We will balance the file according to the prescribed procedure, ensuring the cheque total and file detail net to zero.

**3. System Processing**
*   Once the file is balanced, it will run through the national-accounts system.
*   The system will match ticket numbers against statement history and automatically produce the relevant billing records.