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Subject: Big Chief’s proposed monthly file and single payment can be processed through our national-accounts settlement procedure.

Big Chief wants to replace individual delivery-ticket settlement for account 8306 with a monthly electronic file and one prepaid payment. We can accommodate the request provided the submission meets the existing file, balancing, and matching requirements.

1. The monthly file must identify and support each delivery.
   - Include parent number, outlet number, ticket number, ticket amount, and delivery date.
   - If Big Chief cannot provide the parent and outlet numbers initially, we can supply them from the customer master file for later submissions.

2. The file and payment must reconcile before processing.
   - Big Chief will send its accounts-payable extract to Data Processing and its cheque with a detailed listing to the lockbox.
   - Finance will balance the file under the prescribed procedure; the cheque total and file detail must net to zero.

3. The reconciled file can enter the existing national-accounts process.
   - Big Chief’s file will use the format accepted by the national-accounts cash-receipt system.
   - After balancing, the system will match ticket numbers against statement history and produce the relevant billing records.

Top: Big Chief’s proposed monthly file and single payment can be processed through our national-accounts settlement procedure.
  1. Each delivery can be identified in the required file format.
  2. The monthly file and payment can be balanced under the prescribed procedure.
  3. The reconciled file can be matched and processed through the national-accounts system.