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**Subject:** Big Chief monthly settlement: Process requires formatted file, matching cheque, and generates automated billing

Big Chief has requested to replace individual ticket settlement with a monthly electronic file and single payment. Our review defined the necessary data elements and the sequential workflow for file submission, balancing, and billing.

● **Required data fields**
- Parent number, outlet number, ticket number, ticket amount, and delivery date.
- If Big Chief cannot provide parent and outlet numbers, we will supply them from the customer master file for inclusion in later submissions.

● **File submission and balancing workflow**
- Big Chief will build an extraction program for its accounts-payable file, generating a file in the format accepted by our national-accounts cash-receipt system.
- Big Chief will send the file to Data Processing and forward the cheque with a detailed listing to the lockbox.
- We will balance the file under the prescribed procedure, verifying that the cheque total and file detail net to zero.

● **Automated billing generation**
- Upon balancing, the monthly file will run through the national-accounts system.
- The system will match ticket numbers against statement history and produce the relevant billing records.