Raw

To: Robert Salton
From: John Jackson
Subject: Big Chief monthly electronic settlement process

Big Chief has requested replacing individual delivery-ticket settlements with a monthly electronic file and a single prepaid payment. Our review confirms the new settlement will function through three sequential steps:

**1. Data preparation**
The file must contain the parent number, outlet number, ticket number, amount, and delivery date. If Big Chief cannot provide the parent and outlet numbers, we will supply them from the customer master file for inclusion in later submissions.

**2. File submission and reconciliation**
Big Chief will build an extraction program to generate a file compatible with our national-accounts cash-receipt system. They will send the file to Data Processing and forward the corresponding cheque with a detailed listing to the lockbox. We will balance the file under prescribed procedures, verifying that the cheque total and file detail net to zero.

**3. System processing and billing**
Once balanced, the monthly file will run through the national-accounts system to match ticket numbers against statement history and produce the relevant billing records.