Extract employee, trip, expense lines, VAT, totals, and approvals from French expense claims.
Scanned 9/10/2026
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---
name: extract-note-de-frais-data
description: Extract employee, trip, expense lines, VAT, totals, and approvals from French expense claims.
---
# Extract Note de Frais Data
Finance teams use this recipe to extract note de frais fields into structured expense records for reimbursement, approval, and accounting workflows.
## APIs Used
Document Extraction (1 credit per page)
## Prerequisites
You need an Iteration Layer API key. Get one at [platform.iterationlayer.com](https://platform.iterationlayer.com) during the 7-day trial.
For full integration guidance (SDKs, auth, MCP, error handling), see the [Iteration Layer Integration Guide](https://iterationlayer.com/SKILL.md).
## Implementation
```bash
curl -X POST https://api.iterationlayer.com/document-extraction/v1/extract \
-H "Authorization: Bearer YOUR_API_KEY" \
-H "Content-Type: application/json" \
-d '{
"files": [
{
"type": "url",
"name": "note-de-frais.pdf",
"url": "https://example.com/documents/note-de-frais-sample.pdf"
}
],
"schema": {
"fields": [
{
"name": "employee_name",
"type": "TEXT",
"description": "Employee or claimant name"
},
{
"name": "employee_id",
"type": "TEXT",
"description": "Employee identifier if shown"
},
{
"name": "department_or_cost_center",
"type": "TEXT",
"description": "Department, project, or cost center"
},
{
"name": "claim_period_start",
"type": "DATE",
"description": "Expense claim period start date"
},
{
"name": "claim_period_end",
"type": "DATE",
"description": "Expense claim period end date"
},
{
"name": "expense_lines",
"type": "ARRAY",
"description": "Expense lines",
"fields": [
{
"name": "expense_date",
"type": "DATE",
"description": "Expense date"
},
{
"name": "category",
"type": "TEXT",
"description": "Expense category such as meal, hotel, mileage, taxi, train, or parking"
},
{
"name": "merchant",
"type": "TEXT",
"description": "Merchant or provider"
},
{
"name": "description",
"type": "TEXT",
"description": "Expense description"
},
{
"name": "amount_including_tax",
"type": "CURRENCY_AMOUNT",
"description": "Amount including tax"
},
{
"name": "vat_amount",
"type": "CURRENCY_AMOUNT",
"description": "VAT amount"
}
]
},
{
"name": "total_amount",
"type": "CURRENCY_AMOUNT",
"description": "Total reimbursement amount"
},
{
"name": "approval_status",
"type": "TEXT",
"description": "Approval status if shown"
},
{
"name": "currency",
"type": "CURRENCY_CODE",
"description": "Currency code"
}
]
}
}'
```
```typescript
import { IterationLayer } from "iterationlayer";
const client = new IterationLayer({ apiKey: "YOUR_API_KEY" });
const result = await client.extractDocument({
"files": [
{
"type": "url",
"name": "note-de-frais.pdf",
"url": "https://example.com/documents/note-de-frais-sample.pdf"
}
],
"schema": {
"fields": [
{
"name": "employee_name",
"type": "TEXT",
"description": "Employee or claimant name"
},
{
"name": "employee_id",
"type": "TEXT",
"description": "Employee identifier if shown"
},
{
"name": "department_or_cost_center",
"type": "TEXT",
"description": "Department, project, or cost center"
},
{
"name": "claim_period_start",
"type": "DATE",
"description": "Expense claim period start date"
},
{
"name": "claim_period_end",
"type": "DATE",
"description": "Expense claim period end date"
},
{
"name": "expense_lines",
"type": "ARRAY",
"description": "Expense lines",
"fields": [
{
"name": "expense_date",
"type": "DATE",
"description": "Expense date"
},
{
"name": "category",
"type": "TEXT",
"description": "Expense category such as meal, hotel, mileage, taxi, train, or parking"
},
{
"name": "merchant",
"type": "TEXT",
"description": "Merchant or provider"
},
{
"name": "description",
"type": "TEXT",
"description": "Expense description"
},
{
"name": "amount_including_tax",
"type": "CURRENCY_AMOUNT",
"description": "Amount including tax"
},
{
"name": "vat_amount",
"type": "CURRENCY_AMOUNT",
"description": "VAT amount"
}
]
},
{
"name": "total_amount",
"type": "CURRENCY_AMOUNT",
"description": "Total reimbursement amount"
},
{
"name": "approval_status",
"type": "TEXT",
"description": "Approval status if shown"
},
{
"name": "currency",
"type": "CURRENCY_CODE",
"description": "Currency code"
}
]
}
});
```
```python
from iterationlayer import IterationLayer
client = IterationLayer(api_key="YOUR_API_KEY")
result = client.extract_document(**{
"files": [
{
"type": "url",
"name": "note-de-frais.pdf",
"url": "https://example.com/documents/note-de-frais-sample.pdf"
}
],
"schema": {
"fields": [
{
"name": "employee_name",
"type": "TEXT",
"description": "Employee or claimant name"
},
{
"name": "employee_id",
"type": "TEXT",
"description": "Employee identifier if shown"
},
{
"name": "department_or_cost_center",
"type": "TEXT",
"description": "Department, project, or cost center"
},
{
"name": "claim_period_start",
"type": "DATE",
"description": "Expense claim period start date"
},
{
"name": "claim_period_end",
"type": "DATE",
"description": "Expense claim period end date"
},
{
"name": "expense_lines",
"type": "ARRAY",
"description": "Expense lines",
"fields": [
{
"name": "expense_date",
"type": "DATE",
"description": "Expense date"
},
{
"name": "category",
"type": "TEXT",
"description": "Expense category such as meal, hotel, mileage, taxi, train, or parking"
},
{
"name": "merchant",
"type": "TEXT",
"description": "Merchant or provider"
},
{
"name": "description",
"type": "TEXT",
"description": "Expense description"
},
{
"name": "amount_including_tax",
"type": "CURRENCY_AMOUNT",
"description": "Amount including tax"
},
{
"name": "vat_amount",
"type": "CURRENCY_AMOUNT",
"description": "VAT amount"
}
]
},
{
"name": "total_amount",
"type": "CURRENCY_AMOUNT",
"description": "Total reimbursement amount"
},
{
"name": "approval_status",
"type": "TEXT",
"description": "Approval status if shown"
},
{
"name": "currency",
"type": "CURRENCY_CODE",
"description": "Currency code"
}
]
}
})
```
```go
package main
import il "github.com/iterationlayer/sdk-go"
func main() {
client := il.NewClient("YOUR_API_KEY")
result, err := client.ExtractDocument(il.ExtractDocumentRequest{
Files: []il.FileInput{
il.FileInput{
Type: "url",
Name: "note-de-frais.pdf",
Url: "https://example.com/documents/note-de-frais-sample.pdf",
},
},
Schema: il.ExtractionSchema{
Fields: []any{
il.TextFieldConfig{
Name: "employee_name",
Type: "TEXT",
Description: "Employee or claimant name",
},
il.TextFieldConfig{
Name: "employee_id",
Type: "TEXT",
Description: "Employee identifier if shown",
},
il.TextFieldConfig{
Name: "department_or_cost_center",
Type: "TEXT",
Description: "Department, project, or cost center",
},
il.DateFieldConfig{
Name: "claim_period_start",
Type: "DATE",
Description: "Expense claim period start date",
},
il.DateFieldConfig{
Name: "claim_period_end",
Type: "DATE",
Description: "Expense claim period end date",
},
il.ArrayFieldConfig{
Name: "expense_lines",
Type: "ARRAY",
Description: "Expense lines",
Fields: []any{
il.DateFieldConfig{
Name: "expense_date",
Type: "DATE",
Description: "Expense date",
},
il.TextFieldConfig{
Name: "category",
Type: "TEXT",
Description: "Expense category such as meal, hotel, mileage, taxi, train, or parking",
},
il.TextFieldConfig{
Name: "merchant",
Type: "TEXT",
Description: "Merchant or provider",
},
il.TextFieldConfig{
Name: "description",
Type: "TEXT",
Description: "Expense description",
},
il.CurrencyAmountFieldConfig{
Name: "amount_including_tax",
Type: "CURRENCY_AMOUNT",
Description: "Amount including tax",
},
il.CurrencyAmountFieldConfig{
Name: "vat_amount",
Type: "CURRENCY_AMOUNT",
Description: "VAT amount",
},
},
},
il.CurrencyAmountFieldConfig{
Name: "total_amount",
Type: "CURRENCY_AMOUNT",
Description: "Total reimbursement amount",
},
il.TextFieldConfig{
Name: "approval_status",
Type: "TEXT",
Description: "Approval status if shown",
},
il.CurrencyCodeFieldConfig{
Name: "currency",
Type: "CURRENCY_CODE",
Description: "Currency code",
},
},
},
})
if err != nil {
panic(err)
}
_ = result
}
```
```n8n
{
"name": "Extract Note de Frais Data",
"nodes": [
{
"parameters": {
"content": "## Extract Note de Frais Data\n\nFinance teams use this recipe to extract note de frais fields into structured expense records for reimbursement, approval, and accounting workflows.\n\n**Note:** This workflow uses the Iteration Layer community node (`n8n-nodes-iterationlayer`). Install it via Settings > Community Nodes on self-hosted n8n, or add it directly on n8n Cloud with Verified Community Nodes enabled.",
"height": 280,
"width": 500,
"color": 2
},
"type": "n8n-nodes-base.stickyNote",
"typeVersion": 1,
"position": [
200,
40
],
"id": "extract-note-de-frais-data-overview",
"name": "Overview"
},
{
"parameters": {},
"type": "n8n-nodes-base.manualTrigger",
"typeVersion": 1,
"position": [
250,
300
],
"id": "extract-note-de-frais-data-trigger",
"name": "Manual Trigger"
},
{
"parameters": {
"resource": "documentExtraction",
"schemaInputMode": "rawJson",
"schemaJson": "{\n \"fields\": [\n {\n \"name\": \"employee_name\",\n \"type\": \"TEXT\",\n \"description\": \"Employee or claimant name\"\n },\n {\n \"name\": \"employee_id\",\n \"type\": \"TEXT\",\n \"description\": \"Employee identifier if shown\"\n },\n {\n \"name\": \"department_or_cost_center\",\n \"type\": \"TEXT\",\n \"description\": \"Department, project, or cost center\"\n },\n {\n \"name\": \"claim_period_start\",\n \"type\": \"DATE\",\n \"description\": \"Expense claim period start date\"\n },\n {\n \"name\": \"claim_period_end\",\n \"type\": \"DATE\",\n \"description\": \"Expense claim period end date\"\n },\n {\n \"name\": \"expense_lines\",\n \"type\": \"ARRAY\",\n \"description\": \"Expense lines\",\n \"fields\": [\n {\n \"name\": \"expense_date\",\n \"type\": \"DATE\",\n \"description\": \"Expense date\"\n },\n {\n \"name\": \"category\",\n \"type\": \"TEXT\",\n \"description\": \"Expense category such as meal, hotel, mileage, taxi, train, or parking\"\n },\n {\n \"name\": \"merchant\",\n \"type\": \"TEXT\",\n \"description\": \"Merchant or provider\"\n },\n {\n \"name\": \"description\",\n \"type\": \"TEXT\",\n \"description\": \"Expense description\"\n },\n {\n \"name\": \"amount_including_tax\",\n \"type\": \"CURRENCY_AMOUNT\",\n \"description\": \"Amount including tax\"\n },\n {\n \"name\": \"vat_amount\",\n \"type\": \"CURRENCY_AMOUNT\",\n \"description\": \"VAT amount\"\n }\n ]\n },\n {\n \"name\": \"total_amount\",\n \"type\": \"CURRENCY_AMOUNT\",\n \"description\": \"Total reimbursement amount\"\n },\n {\n \"name\": \"approval_status\",\n \"type\": \"TEXT\",\n \"description\": \"Approval status if shown\"\n },\n {\n \"name\": \"currency\",\n \"type\": \"CURRENCY_CODE\",\n \"description\": \"Currency code\"\n }\n ]\n}",
"files": {
"fileValues": [
{
"fileInputMode": "url",
"fileName": "note-de-frais.pdf",
"fileUrl": "https://example.com/documents/note-de-frais-sample.pdf"
}
]
}
},
"type": "n8n-nodes-iterationlayer.iterationLayer",
"typeVersion": 1,
"position": [
500,
300
],
"id": "extract-note-de-frais-data-extract",
"name": "Extract Data",
"credentials": {
"iterationLayerApi": {
"id": "1",
"name": "Iteration Layer API"
}
}
}
],
"connections": {
"Manual Trigger": {
"main": [
[
{
"node": "Extract Data",
"type": "main",
"index": 0
}
]
]
}
},
"settings": {
"executionOrder": "v1"
}
}
```
```prompt
Extract note de frais data from the file at [file URL]. Use the extract_document tool with these fields:
- employee_name (TEXT): Employee or claimant name
- employee_id (TEXT): Employee identifier if shown
- department_or_cost_center (TEXT): Department, project, or cost center
- claim_period_start (DATE): Expense claim period start date
- claim_period_end (DATE): Expense claim period end date
- expense_lines (ARRAY): Each with expense_date (DATE), category (TEXT), merchant (TEXT), description (TEXT), amount_including_tax (CURRENCY_AMOUNT), vat_amount (CURRENCY_AMOUNT)
- total_amount (CURRENCY_AMOUNT): Total reimbursement amount
- approval_status (TEXT): Approval status if shown
- currency (CURRENCY_CODE): Currency code
```
### Response
```json
{
"success": true,
"data": {
"employee_name": {
"value": "Maria Keller",
"confidence": 0.97,
"citations": [
"EMPLOYEE NAME"
]
},
"employee_id": {
"value": "EMP-1042",
"confidence": 0.97,
"citations": [
"EMPLOYEE ID"
]
},
"department_or_cost_center": {
"value": "Department Or Cost Center",
"confidence": 0.97,
"citations": [
"DEPARTMENT OR COST CENTER"
]
},
"claim_period_start": {
"value": "2026-04-15",
"confidence": 0.97,
"citations": [
"15 Apr 2026"
]
},
"claim_period_end": {
"value": "2026-04-15",
"confidence": 0.97,
"citations": [
"15 Apr 2026"
]
},
"expense_lines": {
"value": [
{
"expense_date": {
"value": "2026-04-15",
"confidence": 0.96,
"citations": [
"15 Apr 2026"
]
},
"category": {
"value": "Category",
"confidence": 0.96,
"citations": [
"CATEGORY"
]
},
"merchant": {
"value": "Merchant",
"confidence": 0.96,
"citations": [
"MERCHANT"
]
},
"description": {
"value": "Description",
"confidence": 0.96,
"citations": [
"DESCRIPTION"
]
},
"amount_including_tax": {
"value": {
"amount": "1234.56",
"currency": "EUR"
},
"confidence": 0.96,
"citations": [
"1,234.56"
]
},
"vat_amount": {
"value": {
"amount": "1234.56",
"currency": "EUR"
},
"confidence": 0.96,
"citations": [
"1,234.56"
]
}
}
],
"confidence": 0.97,
"citations": [
"EXPENSE LINES"
]
},
"total_amount": {
"value": {
"amount": "1234.56",
"currency": "EUR"
},
"confidence": 0.97,
"citations": [
"1,234.56"
]
},
"approval_status": {
"value": "Approval Status",
"confidence": 0.97,
"citations": [
"APPROVAL STATUS"
]
},
"currency": {
"value": "EUR",
"confidence": 0.97,
"citations": [
"CURRENCY"
]
}
}
}
```
## Links
- [Integration guide](https://iterationlayer.com/SKILL.md)
- [Full documentation](https://iterationlayer.com/docs)
- [OpenAPI spec](https://api.iterationlayer.com/openapi.json)
- [Browse all recipes](https://iterationlayer.com/recipes)
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